Commonwealth Timing and Race Management - Race Timing in Virginia, Online Race Registration
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Info We Need for Race Day

    Race Day Info We Need

    PLEASE HOVER OVER THE INFO ICON TO RECEIVE SPECIFIC INSTRUCTION FOR EACH ITEM
    Please give us the name of your race
    Please list the date of your race
    Race Directors Name- Primary Contact on Race Day
    Please list starting times of all races. Example: Kids Fun Run 8:00AM and 5K at 8:30AM
    The cell phone number for our point of contact on race day
    Email for the Race Director
    Physical address of the race and if it is located at a school, park or other facility.
    We arrive 2 hours before the race to set-up and be prepared. Where will the start/finish line be located on the property- please be specific. Unless the finish line is clearly marked we may need someone to meet us to show us where to set up
    If it is a race with more than one distance (example 5k, 10K and Kids fun run) Give us an approximate number for each eg. 100 5k, 75 10K and 35 Kids Fun Run
    Specific awards categories YOU MUST BE SPECIFIC WITH HOW YOU WANT YOUR AWARDS SET UP For EXAMPLE: Top 3 male and female overall (excluded from the age group awards)...... 1-15 Male and female top 3...... 16-19 Male and female top 3..... 20-29 male and female top 3..... 30-39 male and female top 3..... ect
    What address would you like your bibs/safety pins mailed to and the date you will need them by. You may also choose to pick up your bibs or have us bring them on race day.
    We will need tow volunteers. One will be our photographer (we provide the camera) and one all-purpose volunteer.
    Let us know anything else - especially if there is something unusual about the race. The more info the better!
Send
  • Your race is just around the corner so here is some important information as the day draws near.
  • Your timing crew will arrive at the race site approximately two hours before the race to set up and be ready for race day registrations.
  • We ask that someone be there to show us exactly where you would like your start/finish line to be located.
  • Unless are  using RunSignUp as your on-line registration site, and listed Commonwealth Timing as your timer we will need for you to email your race spreadsheet  to me (reid.sowder@commonwealthtiming.net) at least 48 hours before the start of the race.
  • Please email us a minimum of 5 columns.  Column 1) Bib Number - Column 2) First Name -  Column 3) Last Name -  Column 4) Gender-  and Column 5) Age.  You can add additional columns such as city and team if you would like them included on the results report that will be posted on our website.
  •  Any additional registrations that you receive after emailing your database to me  needs to be kept on the race day registration  sheet please (see the link below). You need to  give the sheet to your timing crew on race day morning when we arrive so we can input additional runners to the timing system.
  • RACE DAY SIGN-UP SHEET
  •   In addition, please print 8 or 10 copies of the race day sign-up sheet for your registration personnel to use for sign ups on race day.  Once you have 8 or 10 names on the sheet, please have someone run it over to the timing tent so we can enter the information into the timing system. 
  • We  strongly encourage you to send an email to all of your runners to let them know that the results will be posted at www.commonwealthtiming  soon after the race is completed.  Runners like to know where they can find their results
  • It is important that your runners and registration personnel know the correct way that participants should wear their race bibs for the best possible accuracy.  Bibs should be worn on the outside of all clothing, in front,  at chest level in order to receive the best timing results.
  • We will need two volunteers approximately 30 minutes before the race to help us on race day.  One volunteer will be our official photographer (we provide the camera)  and one will be an all-purpose volunteer.  We will clearly explain their duties and they will be simple.  The only lifting involved will be a camera and clipboard.  
  • Please take a few minutes to respond  with the exact way that you would like your awards broken down.  Example – Top 3 male and female runners overall and the top 3 male and female age group winners in the following age groups – 1-14; 15-19- 20-29; 30-39; 40-49; 50-59 and 60 and over.  It is customary to exclude the overall winners from the age group awards but you can customize the awards the way you would like it.  Please let me know how you would like your awards presented.  PLEASE BE SPECIFIC
  • If you have more than one race scheduled on race day, please let us know the race name, distance, time of the start and if there are any awards for that particular race.    Example: 5k and 10K, 5k and kids fun run (timed or not timed) ect
  • We are excited to be a small part of your great race.  If you have any questions or need help in any way, please contact me.  We will see you at the start line!
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  • Home
  • Info
    • About Us
    • Meet Our Team
    • Our Services
    • Frequently Asked Questions
    • Commonwealth Timing Reviews
    • Our Sponsors and Partners
    • Join Our Team
  • 2023 Results
    • Results and Photos
    • Past Race Results Archives >
      • 2022 Results
      • 2021 Results
      • 2020 Results
      • 2019 Results
      • 2018 Results
      • 2017 Results
      • 2016 Results
      • 2015 Results
      • 2014 Results
      • 2013 Results
      • 2012 Results
      • 2011 Results
  • 2023 Races
    • 2023 Race Calendar
    • Loch Lothian 5K and 10K
  • Race Directors
    • Race Planning Guide
    • Race Director Resources
  • Staff
    • Race Timing Team Resources
    • Admin
  • Race Day Info
  • Contact